AI Automation

Your accounts payable team is manually processing invoices it receives by the hundreds

AI invoice processing extracts data from any invoice format, matches to purchase orders, flags exceptions, and routes for approval — cutting AP processing time by 80%.

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The challenges you're facing

Finance team spending 15–30 minutes per invoice on manual data entry, matching, and approval routing

Late payment penalties from slow AP processing that doesn't scale with invoice volume

No visibility into AP liability — invoices lost in email, stuck in approval queues, or duplicated

Invoices Processed in Seconds, Not Hours

We deploy AI invoice processing that handles the full AP workflow: extract data from any invoice format (PDF, image, email, EDI), validate against purchase orders and vendor master, apply 3-way matching, flag exceptions with reasons, and route only exception invoices to human review. Straight-through processing handles 80%+ of invoices without any human touch.

What you get

1

AP Workflow Audit

Map current invoice intake channels, processing steps, approval authorities, and ERP integration points.

2

AI Extraction & Matching Build

Configure invoice data extraction, PO matching logic, vendor master validation, and duplicate detection.

3

ERP Integration

Push validated invoices directly to your accounting system (SAP, Oracle, Xero, QuickBooks) with correct coding.

4

Exception Dashboard & Reporting

Exception queue for human review, AP aging reports, and processing metrics for finance leadership.

Technologies & tools

AWS TextractAzure Document IntelligenceOpenAISAPOracle NetSuiteXeroQuickBooksn8n

Representative Implementation

Composite example based on common implementation patterns and engineering experience — not a specific named customer.

Manufacturing — 2,000 invoices/month

Before

AP team of 5 processing 2,000 invoices/month. Average 22 minutes per invoice including data entry, matching, and approval routing. Monthly AP cost: £34,000.

After

AI processes 85% of invoices straight-through (under 10 seconds each). Human team handles only exceptions and complex invoices.

AP cost reduced to £8,400/month (75% reduction), processing time from 22 min to 8 seconds, duplicate payments eliminated

Frequently Asked Questions

Common questions from enterprise and mid-market teams across India and internationally.

What invoice formats can AI process?
We handle PDF invoices (structured and unstructured), email body invoices, scanned images, Word documents, and EDI formats. AI handles variable layouts without template configuration — it understands invoices semantically, not by template matching.
How does 3-way matching work with AI?
The AI extracts invoice line items, amounts, and vendor details, then matches them against your open POs and goods receipts in your ERP. Mismatches (quantity, price, vendor) are flagged as exceptions with the specific discrepancy highlighted for human review.
What ERP systems do you integrate with?
We integrate with SAP S/4HANA and SAP Business One, Oracle NetSuite, Microsoft Dynamics 365, Xero, QuickBooks Online, Sage, and most ERPs with an API or CSV import capability.
How do you handle invoices from vendors we've never seen before?
New vendor invoices are flagged for human review and vendor creation in the master data. Once the vendor is validated and onboarded, subsequent invoices process automatically. We also cross-reference against vendor fraud databases.

Ready to get started?

Tell us about your situation and we'll respond with a tailored assessment within one business day.

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